Exporting a Production

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Exporting a Production

To export a production:

1.In the Productions view, right-click the production name, and click Export production… from the menu that appears.

  production_export

2.In Load File Columns, you can select the columns that will be included in the load file.

Important:  Only those columns you have added to the Productions view will be available to add to your load files. See Chapter 3 for details on adding columns to the view.

Important:  Ensure that the load file contains only the fields you want the recipient to receive.

Important:  The column selections will persist for each subsequent production, unless you update them prior to exporting.

3.If you want to change the default location of the destination directory, use the Browse button next to the Location field to find a directory, select it and click OK so the new directory appears in the Location field.

4.In the Volume field, if you want to label this production with a volume number (other than 1), type the name of the production volume – alphanumeric characters.

5.In the Format field, select either Single-page Images (the default), Multi-page Images, or Multi-Page PDFs. Some review platforms, like Summation, accept only single-page images. (For Native productions, this field will automatically be grayed out.)

6.In the Filename Format fields, click ext (the default), BATES-POD.ext, or BATES-TITLE.ext. Requirements from adverse or your counsel determine which of these you choose. You can export Image type files and Native type files with different filename formats.

7.If you want to export searchable text for the images in the production (where it exists), check that box.

8.If you want the searchable text to be placed next to the associated images rather than in a separate OCR folder, check that box.

9.If you want DWR to export a zero-length text file for documents that do not have associated OCR, check that box.

10.If you want to make Concordance® load files compatible with older versions of Concordance® that do not support Unicode characters, check that box.

11.To create separate load file columns for date and time (rather than a single datetime column), check that box.

12.To export only load files, not image/native files, check that box.

13.If you are exporting a production containing imaged documents, you can optionally export out the native versions of those documents into the same production volume as the images using the Export images and natives option.

14.When you are satisfied with the export settings, click Export Production.

15.The progress bar shows you the status of the production to be exported. If the export is successful, a confirmation box appears.

To cancel production export:

You can cancel the production export by clicking the Cancel button while it is running. If you cancel your production export in the middle of exporting, you can restart it later by clicking Export Production again. You will see the following warning.

export_production_folder_exists

If you click Yes, DWR will skip over the documents that were already exported to the destination folder and pick up where it left off before you canceled the export. Any load files in the partial export will be overwritten.