Sometimes, before production, it is essential to remove sensitive or privileged material from documents. But because electronic files contain many layers of data, effective redaction requires the actual removal of such material. If the text of an electronic document is simply edited, it may be possible for someone receiving the document to recreate or extract the missing text.
Redactions can be completed in either the Review or Drafts view.
Before you can redact, the document must be imaged. If the document has not yet been imaged, right-click on it and select "Image Document". (See Pre-Imaging Documents for more details.)
Document Redaction involves five basic steps:
1.Flag a document for Redaction by right-clicking a document in the Document List and selecting Flag for redaction.
2.If the document has not yet been converted to an image, do so.
3.Apply redactions to the image.
4.Approve the redactions
5.Resolve un-approved redactions
The Redaction State column in the document list indicates whether a document has been flagged for redaction, and what part of the redaction process the document is in. Each of these steps represents a different redaction state.
•Flagged –The document is slated for redaction. Once the image version of the document is available, redactions can be applied.
•Pending– Redactions have been applied to a document and they can be reviewed, edited and/or cleared.
•Approved – Redactions have been finalized and the document is ready to be produced. Redactions can no longer be edited unless the document is “Un-approved”.